Expense Policy

When purchasing items for the team, office, your workstation, travel, professional development, or other work-related needs, you can claim these expenses by submitting an expense report.

We trust you to use good judgment, ensuring expenses are in the company’s best interest. When in doubt, ask. Occasional audits of expense reports will be done. Any abuse will be prosecuted (e.g. spending company money for private use).

Making Work-Related Purchases

Please follow these guidelines:

1. Invoices: Ensure that each invoice includes our legal company name (Bleech GmbH). If a single expense is below €250, a simple receipt without name will suffice.

2. Approval Process: We do not have an approval process for expenses. If you need something work-related, go ahead and purchase it. Examples include items like a keyboard, mouse, LED lamp, or adapter.

3. When in Doubt: If you are unsure about a purchase, please ask for guidance before making the expense.

These guidelines shall ensure that everyone is supplied with what they need to do their best work while maintaining efficiency and keeping expenses reasonable.

Submitting Your Expense Report

1. Create and digitally sign an expense report for the previous month.
   • Expense report (German)
   • Expense report (English)
2. Save the expense report as PDF.
3. Scan your receipts and save them as PDFs.
4. Combine expense report and receipts in one PDF.
   • For Mac: Use built-in PDF tools.
   • For Windows: Use Adobe Acrobat or a PDF-Tool like PDFsam Basic.
5. Send an email with one PDF to our accountant for processing.
6. Wait until your expenses will be reimbursed via bank wire transfer.